Privacy Policy

MyBrainBubble

Last updated: 3 May 2026

This Privacy Policy explains how MyBrainBubble (“we”, “us”, or “our”) collects, uses, and protects your information when you use the MyBrainBubble mobile application (the “App”).

By using the App, you acknowledge that you have read and understood this Privacy Policy.

1. Who We Are

MyBrainBubble is a wellbeing, reflection, and organisation app designed to help users:

  • organise thoughts
  • track habits
  • plan daily life
  • reflect using structured tools

For the purposes of UK data protection law, MyBrainBubble acts as the data controller.

We comply with:

  • UK General Data Protection Regulation (UK GDPR)
  • Data Protection Act 2018

Contact: brainbubbletech@outlook.com

2. Who Can Use the App

MyBrainBubble is rated suitable for users aged 4 and above.

If you are under 18, or the age of majority in your country, you should use the App with guidance from a parent or legal guardian where appropriate.

We do not knowingly collect personal data from children beyond what is necessary to provide the App.

3. What Data We Collect

We collect limited data required to operate the App.

A. Account Information

When you create an account, we may collect:

  • email address
  • username
  • subscription status
  • login timestamps
  • sync preferences

We do not have access to your password.

B. Content You Create

You may create content such as:

  • journal entries
  • Brain Fog entries
  • Gratitude Bubble entries
  • Quote Bubble entries
  • planner data
  • habit tracking
  • templates and logs
  • reminders and notes
  • photos or videos
  • visual customisation
  • themes and preferences
  • user-created templates

Local-First Storage

MyBrainBubble is designed as a local-first application.

By default:

  • your content may remain stored locally on your device
  • some features may work offline using local storage

Optional Cloud Sync

MyBrainBubble may allow users to enable an optional “Sync All Data Across Devices” setting.

When enabled, some user-created app data may also be securely stored using cloud services to allow access across signed-in devices.

This may include:

  • journals
  • planner data
  • habits
  • Brain Fog entries
  • Gratitude Bubble entries
  • Quote Bubble entries
  • templates and logs
  • Pomodoro activity
  • uploaded media references
  • themes and preferences
  • Home Sphere preferences

When sync is disabled:

  • some data may remain stored only on your device
  • data may not automatically transfer across devices

We do not manually read, review, or monitor private user-created content.

C. Limited External Data

Some account-related information may be processed externally through trusted providers.

This may include:

  • email address
  • account identifiers
  • sync preferences
  • cloud-stored synced app data, if sync is enabled

This is used strictly for:

  • authentication
  • account management
  • optional cloud syncing
  • app functionality

Users may sign into multiple devices regardless of subscription tier.

D. Media Content

If you add photos or videos:

  • they may remain stored locally on your device
  • if sync is enabled, selected media references or related synced content may also sync across your devices

You are responsible for ensuring you have the right to use any uploaded content.

E. Subscription Information

Subscriptions are handled by:

  • Apple App Store
  • Google Play Store

We may receive:

  • subscription status
  • billing state

We do not receive or store payment card details.

F. Technical Data

We may collect limited technical data such as:

  • device type
  • operating system
  • app version
  • crash logs

This helps us maintain and improve the App.

4. How We Use Your Data

We use limited data only to:

  • provide core App functionality
  • manage your account
  • provide optional cross-device syncing
  • improve performance and reliability
  • detect and prevent misuse

We do not:

  • sell your data
  • use your personal content for advertising
  • manually access or analyse private journal content

5. Data Sharing

We only share data where necessary:

Service Providers

We use trusted providers such as:

  • authentication and infrastructure services
  • Apple / Google, for payments

They process only the limited data required to provide their services.

Legal Requirements

We may disclose data if required by law.

6. Data Security

We use appropriate security measures, including:

  • encrypted data transfer (HTTPS/TLS)
  • secure authentication systems

However:

  • no system is completely secure
  • data stored on your device is your responsibility

7. Data Retention

We retain only limited account-related data:

  • Account data: while your account is active
  • Technical logs: temporary

Since most content is stored locally:

  • Deleting the App or your device data may permanently remove your content
  • We do not recover lost local data

Depending on your sync settings, some data may remain stored locally on your device and some data may sync securely across your signed-in devices. Users remain responsible for maintaining backups of important content.

8. International Transfers

Some limited account data may be processed outside the UK. Where this occurs, appropriate safeguards, such as Standard Contractual Clauses, are used.

9. Your Rights

Under UK GDPR, you may:

  • access your data
  • correct your data
  • request deletion
  • restrict processing
  • object to processing
  • request data portability

Contact: brainbubbletech@outlook.com

You may also lodge a complaint with the Information Commissioner’s Office (ICO).

10. Children’s Privacy

The App is suitable for users aged 4+.

Where appropriate:

  • Parental or guardian guidance is recommended
  • If you believe data has been provided improperly, please contact us

11. Notifications

If enabled, the App may send:

  • reminders
  • planner alerts
  • habit notifications
  • timer alerts

You can disable notifications at any time in your device settings.

12. Changes to This Policy

We may update this Privacy Policy from time to time.

If significant changes are made:

  • We may notify you within the App
  • Continued use of the App constitutes acceptance of the updated policy

13. Contact

brainbubbletech@outlook.com